Business Formation & Legal

Best Accounting Software for Coaching Businesses [2025]

Compare QuickBooks, FreshBooks, Wave, and other accounting solutions designed for service-based businesses like coaching practices.

Last updated: January 2025 • 8 min read

Top Accounting Tools for Coaches

1. QuickBooks Self-Employed

Solo coaches who need simple expense tracking

$15-35/mo★ 4.5/5.0

Try Free

Key Features

Mileage tracking
Quarterly tax estimates
Receipt capture
Schedule C tax form
Invoice creation
Profit & loss reports

Pros

Easy to use
Great for 1099 contractors
Tax preparation help

Cons

• Limited for growing businesses
• Can't track inventory

2. FreshBooks

Coaches who invoice clients frequently

$17-55/mo★ 4.7/5.0

Try Free

Key Features

Professional invoicing
Time tracking
Expense management
Client portal
Payment processing
Project management

Pros

Beautiful invoices
Excellent customer support
Mobile app

Cons

• Limited reports in lower tiers
• Can be pricey

3. Wave

Budget-conscious coaches just starting out

Free (payment fees apply)★ 4.3/5.0

Try Free

Key Features

Free accounting software
Invoicing & payments
Receipt scanning
Bank connections
Financial reports
Double-entry accounting

Pros

Completely free
Unlimited invoices
No hidden fees

Cons

• Limited support
• Payment processing fees
• Fewer features

Related Resources

How to Start a Coaching Business

Complete business setup guide

Read guide

Best Client Management Software

All-in-one platforms for coaching

Read guide

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This page contains affiliate links. When you purchase through these links, iPEC Coach Connect may earn a commission at no additional cost to you. We only recommend tools and services we believe will genuinely benefit coaching professionals. All opinions and evaluations are our own.